Think about the audience
Presenters should be aware that this is an international conference of scholars, practitioners and artists. Not everyone has English as their first language. Most of the audience will not be familiar with the specific theories or methods you use. Therefore, presentations should be made using accessible language and be free of technical jargon as much as possible.
Chairs and presenters are asked to be in the room 10 minutes before the scheduled start time so they can get organized with presentation files, laptop connections, etc.
Oral presentations should typically be no more than 15 minutes when there are 4 presenters in a session. If there are 3 presenters, then 20 minutes each. If there are 5 presenters, then 12 minutes each. This will leave roughly 30 minutes for questions at the end.
All meeting rooms will have data projectors and screens.
We do not yet know if the rooms will have computers. Therefore, we recommend that you bring your own device for presenting as you can then be sure that your presentation will work.
We also recommend that you bring your presentation on a USB stick in case you have problems with your device.
If you are presenting any video, please bring your own speaker(s) in case the room is not equipped for audio.
For presenters who can't make it to Vancouver or who prefer not to fly, we have a virtual presentation option. These presentations will be made using Google Meet or other method, live at the established time of the session (check your time zones).
We urge all virtual presenters to familiarize themselves with how to give a presentation over the Internet, to have a high bandwidth Internet connection at the time of the presentation, and to give their presentation while appropriately situated in a quiet, well-lit room. Please don't try to present from a public space.
Please be ready 10 minutes before the session starts. We will do our best to make sure it works. However, IECA and the conference organizers cannot be held responsible if something goes wrong with a virtual presentation. Virtual presentations are made at the presenter's risk.
Poster Preparation Guidelines
Posters should be 36 inches WIDE by 48 inches TALL (91 by 122 cm). Check out this guide for preparing a research poster for some advice.
Please note that we are NOT printing your posters; you must bring a full-size poster to the conference. If you are not attending in person and don't have someone to take the poster for you, please contact us to arrange for shipment of your poster to UBC.